Manage Obsolete and Disposed Equipment

Obsolete Equipment is equipment which you move from your General and Identified Equipment inventory when it is no longer considered part of your inventory (obsolete). It is a holding place for equipment until you are ready to dispose of it. 

Disposed Equipment is equipment you physically remove through disposition options defined for your organization. Examples of Disposition Options could be: Auction, Destroyed, Donated, Giveaway, etc.

In this article:

• Moving General Equipment to Obsolete
• Moving Identified Equipment to Obsolete
• Viewing Obsolete Equipment
• Creating Disposition Options
• Disposing of Obsolete Equipment

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Moving General Equipment to Obsolete

1. With the general equipment item you want to move to Obsolete highlighted, click on the Obsolete Equipment button at the bottom of the General Equipment screen.
2. Enter the quantity of this item you would like to move to Obsolete in the Move Quantity field. The value entered should be less than or equal to the Current Quantity value.

Moving Identified Equipment to Obsolete

Identified equipment can be moved to Obsolete a couple of ways.

1. From the Identified Equipment screen, highlight 1 or more records you would like to move to Obsolete.
2. Click the Obsolete Equipment button at the bottom of the Identified Equipment screen to move identified equipment to Obsolete. Your currently highlighted identified items, will be added to the Move to Obsolete Equipment list. 
3. If you would like to add additional identified equipment, scan/enter an Equipment Tag and click the Add button.
4. Click the Save button once you have all the identified equipment you want to move to Obsolete on the Move to Obsolete Equipment list.

1. Under the main menu bar, choose Inventory -> Obsolete Equipment.
2. Click the Search button to see all Obsolete Equipment. The Obsolete Equipment screen displays both obsolete General and Identified Equipment.

Creating Disposition Options

1. Under the main menu bar, choose Settings-> Disposition Option.
2. Click the Add button.
3. Type in a Disposition Option for your organization. Examples: Auction, Donated, Destroyed, Giveaway, etc. 
4. Click Save and this Disposition Option will be added to the list. These values will be used on the Obsolete screen when moving obsolete items to disposed.

Disposing of Obsolete Equipment

1. Under the main menu bar, choose Inventory -> Obsolete Equipment. 
2. Click the Search button to see all Obsolete Equipment.
3. Click on a record you would like to dispose.
4. Click the Dispose button at the bottom of the Obsolete Equipment screen.
5. To dispose general equipment, you will be asked for a Quantity. To dispose identified equipment, the Quantity will default to 1. From this window you are also able to update the Price and add Notes.
6. Select a Disposition from the drop-down list of values populated on the Disposition Option screen. (See Creating Disposition Options)